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User Guide: how to deposit your capital online with Qonto 💾

January 29, 2020 by Hans Bousquet-Lafond
online capital deposit with qonto

Today is the big day.

Everything is ready to go. You’ve found your business partners (if you want any), you’ve been saving for months, you’ve chosen your locations and purchased the necessary equipment. 👍

All that’s left is to make it official: to make this idea swimming around in your head for months a reality. In banking lingo, we call it “depositing your capital”.

Behind this rather obscure vocabulary hides a series of administrative steps. And, unfortunately, all these loops have many running for the door, putting their ideas on the back burner.

But you’re different. You belong among the 18,000* entrepreneurs who have come before you. Qonto has made depositing your capital as simple as possible, outlining each and every step here. ⬇️

Let’s see if we’re a good fit

The problem with capital deposit is the rules vary depending on your chosen legal structure. The challenge, therefore, lies in having to adapt to all types of businesses (we’re working on it, we promise).

Also, only certain types of activity are accepted. Qonto will deny your capital deposit if you plan on opening a firearms trade company, for example. Note that water guns are accepted. 🔫

Our advice is simple: before you start, click here to check that we are a good fit for you and that you are actually able to deposit your capital with Qonto. It only takes a moment but could save you loads of time down the road.

Let’s get to know each other

Let’s start by opening an account and getting to know each other better. 🤝

Once you’ve clicked on “In the process of creation”, we will ask for your legal structure, address and name of the company you’re building. To clarify: be sure to enter the name under which you will be registering your company (which is sometimes different from the one printed on your business cards).

Then, it’s like with any other administrative process: your name, date of birth, address, and so on... Of course, we will need supporting documents to back up this information: ID and proof of address, for example.

You see, we need to make sure it’s really you, and not an imposter. It may seem finicky, but we simply want to protect you from having your name attached to an account that you didn’t open! By that same token, we will need the same information from your business partners, assuming you have partners, of course.

📌 To summarize: keep a good copy of your ID handy, along with proof of address dated within the last three months. Same goes for your partners.

Let’s talk share capital

At this stage, you should have already reached an agreement with your partners on the amounts you are willing to commit to this venture (or you’ve at least discussed it). Now is the time to bring us into the loop. 

If you’re independent, the sum you’ve indicated is your total share capital.

If others are joining you on this journey, you will need to indicate how much each of you have committed. Take your time to think about it, because the contributions you enter for yourself and your partners must match those indicated on the documents you will be submitting to the commercial court register in the region where you are requesting to register your company. There’s no going back after this point.

📌To summarize: reach an agreement with your business partners (or with yourself) on your company’s capital. Identify the contribution of each party and no flip-flopping.

Let’s limit the fees

You now have a key decision to make: your monthly plan. Qonto offers two options for capital deposit: Solo or Standard. Identifying the right one for your business is easy: it’s all in the name.

For freelancers, liberal professions and other independents, the Solo plan is ideal. For those embarking on an adventure as a team, the Standard plan is for you.

However, during the first year of activity, limiting fees is crucial. Wouldn’t you say so?

This is why we offer annual Packs to save on your monthly plan. These famous Packs include the cost of the capital deposit (€50 for management and notary fees) and the first year’s subscription to your chosen plan.

All that’s left to do is sign the contract to move on to the next phase. 🙂

📌 To summarize, consider your future needs: one or multiple bank cards, a few or several transfers, number of employees, etc. This will help you to make your decision.

Let’s draw up your statutes (until death do us part)

Statutes are a document that collects all the legal information regarding your company. Here is where you select the type of activity and where you have made your capital deposit.

We strongly advise you to get help drafting them. Services like LegalStart, or even your accountant, can give you a hand.

If you choose to go it alone, you will have to make some modifications to these statutes. Two, to be precise. To make your work easier, we provide you in this article with the statements to be modified, and the information to be replaced. 

Once your statutes have been updated, simply log in to your Qonto app to submit the document. We will take this opportunity to request proof of address for the head office (this is part of the legal provisions). 

Then, it’s our turn: our teams will verify the two documents. Before (finally) being able to deposit your capital!

📌 Try to secure proof of address ahead of time!

Let’s place your capital in good hands

Provided you have followed the previous step properly, verifying your statutes and proof of address is just a formality. 😉 

Next, each partner will immediately receive an email containing the temporary banking information. A transfer will then need to be sent from a personal (or joint) account in the amount indicated in the statutes.

Once the funds have been received (which could take up to 48 hours depending on the issuing bank), we will send you an email to have you sign the capital deposit request. As the account holder, you are the only one who can sign this request.

Having received the signed deposit request, we send the funds to one of our notaries, who will give all the documents you have sent a once-over. We want to be sure that your application will be accepted by the commercial court register.

Then, our notary will send your capital along to the Caisse des Dépôts to be deposited. 🏦

It’s over to you

To give you peace of mind, you will receive a deposit certificate, initially by email then through the post. This certificate is the final piece to complete your file, before heading over to the commercial court register to obtain the Kbis for your company.

This step can take time. It all depends on the number of requests submitted to your local commercial court. We recommend requesting your Kbis online, which is much faster! 👩‍💻

Once you have received the Kbis, you can submit it via your Qonto app to be verified by our team of notaries. For this final verification, they use a database of all registered companies to make sure the SIRET number actually exists.

Let’s free up your capital!

Finally, you will receive the request to release the funds. Simply sign this request to wrap up the process.

Your permanent account details are thus created. You will receive an email along with all the documents in your file.

You will then find your capital deposit funds, previously entrusted to the Caisse des Dépôts, in your current account (which corresponds with your new account details). And voilà!

You now have a current account, account details, capital that is ready to invest, and... a business! The rest is up to you and your partners,

and you’re holding all the cards. That is, all except your Qonto card; you will need to order that. 😉

📌Just one last thing: if you run into the slightest problem when depositing your capital, you are not alone. You can contact us here: support@qonto.eu !

*Data - November 2019 

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